Ask what you need and keep your participant list in order
Build your own registration form, search and filter your participants and add registrations from outside the platform. All in one place.
In short
Watch Registration forms and participants
A short tour of this feature.
The voiceover is in Dutch.
A form builder per event
Add your own questions to the checkout: per order or per participant, required or optional.
- Text, dropdown, multiple choice, checkbox, date, number or a file upload
- Show questions only for specific ticket types
- Preview what the form looks like for the participant
A participant list with search and filters
Find anyone quickly by name, email or ticket number and filter by ticket type, distance or answer.
- Resend, cancel or change tickets straight from the list
- Edit participant details, with a timeline of every change
- Participants edit their own details until the deadline you choose
Manual registrations and CSV import
Register someone manually, for free or with a payment link, or import a list from your previous system.
- Map the columns of your file to the right fields
- Dry run first: you see errors before anything is saved
- Imported participants simply get a ticket with a QR code
Exports and privacy
Download your participants, start list or check-ins as CSV or PDF. After the event we tidy up personal data properly.
- CSV opens correctly in Excel and Numbers right away
- You choose the retention period; the default is twelve months
- After that, participants are anonymised automatically
How it works
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1
Set up your questions
Choose which details you need per order or per participant.
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2
Sell tickets
Participants answer your questions during checkout.
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3
Manage and export
Search, edit and download your lists whenever you need them.
Frequently asked questions
Which details may I ask for?
Only what you really need for your event, such as an emergency contact, shirt size or membership number. That keeps you GDPR-compliant and makes the form quicker to fill in.
How long is the data kept?
As long as you set, by default twelve months after the event. After that, names, email addresses and answers are anonymised automatically. Invoice data is kept for the statutory retention period.
Can participants change their own details?
Yes, via the link in the confirmation email or in the WandelWeb app, until the deadline you set. After that you can still edit them in your participant list.
Can I add registrations from outside WandelWeb?
Yes. Register people manually or import a CSV file. You pay no service fee for imported participants.
Next feature
Continue reading about Finance and payouts
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